Everything your staff directory needs.
EmbedStaff is purpose-built for creating staff directories. Layouts, filters, imports, submissions, analytics - all of it, out of the box.
Use cases: schools· school districts· colleges· universities· healthcare· law firms· nonprofits· churches
Layouts
Grid, List, or Table. Choose the layout that fits.
Card Grid
Card layout with photos, tags, and details. Search and filter built in.
Compact List
Compact rows for directories with many listings. Visitors scan and filter fast.
Table
Structured columns for data-heavy directories. Clean rows with search and filters.
Search & Filters
Help visitors find exactly what they need.
Search Bar
Visitors type a name, keyword, or phrase. Results update across every field.
Dropdown Filters
Filter by department, speciality, location, or any tag you define.
Collapsible Filters
Filters collapse on mobile to keep the directory clean. Expand with a tap.
Custom Fields
Show the details your visitors need.
Text & Textarea
Names, address, bios, descriptions, notes. Short fields or full paragraphs, and create custom fields.
Link & Button
Website links, booking buttons, or any call to action on each listing.
Phone
Phone numbers visitors can tap to call.
Images
Headshots, logos, photos. Click to expand in a lightbox.
Social
Facebook, Instagram, LinkedIn, X. Icons link to each profile.
Multiple Group Fields
Add up to 3 group fields - Department, Campus, Division, or whatever fits your org. Each becomes a filter dropdown visitors can use.
Data Management
Import, sync, or add staff your way.
CSV Import
Upload a spreadsheet. Map your columns to fields. Hundreds of listings in one step.
Staff Sync
Upload a new CSV and review exactly who's new, changed, or gone before anything goes live.
Manual Entry
Add listings one at a time. Edit any field from your dashboard.
Status Badges
Add a free-text label to any listing - New, On Leave, Hiring, Acting. Visible on the card so visitors always have context.
Submissions & Integrations
Staff submit their own details. You approve before it goes live.
Submission Forms
Share a link - staff submit or update their own profiles. Everything lands in a review queue.
Review & Approve
See exactly what changed before publishing. New staff, leavers, role changes - nothing goes live until you approve.
Customisation
Match your brand. Make it yours.
Custom CSS
Write your own CSS for full control over every visual detail.
Brand Colors
Pick your colors. The directory matches your website instantly.
Privacy-Safe Mode
Hide email and phone from the public directory entirely. Contact details stay in your dashboard - visitors just can't see them.
Font & Size
Choose different fonts and sizes - or enter a custom pixel size. Typography updates live in the preview.
Mobile Layout
Choose between a single-column stack or a compact two-column grid on mobile. Preview both before going live.
Pagination
Show all listings at once or paginate at 6, 9, 12, 24, or 48 per page. Your choice.
Show / Hide Photos
Toggle staff photos and contact icons on or off. Useful when photos aren't available yet or aren't relevant.
Live Preview
Every design change previews instantly in a live iframe, desktop and mobile, before you save anything.
Embedding & Distribution
One snippet. Any website.
Embed Code
One snippet. Paste it into Squarespace, WordPress, Wix, or any website.
Pre-filtered Embeds
One directory, shown differently across your site. Pick a field and value in the Embed page - a ready-to-paste snippet is generated. Science department on the Science page. Leadership on the About page. No extra directories needed.
Multiple Directories
Run separate directories for different departments or campuses from one account.
Team & Account
Manage your account and invite your team.
Admin Team Members
Invite colleagues to manage the directory alongside you. Invites are sent by email and accepted with one click. Remove access any time.
Analytics
Understand how visitors use your directory.
Total Views
See total views across all your embedded directories.
Listing Views
Track which listings visitors click most.
Filter Usage
See which filters visitors use. Learn what your audience searches for.
Common questions
Anything else? Get in touch.