Colleges
A live college staff directory - embedded on your website, always up to date.
Import your staff list, paste one snippet, and your college staff directory is live. No developer, no IT department, no ongoing maintenance.
The problem
College staff pages are a bottleneck nobody owns.
Most colleges have a staff page that nobody is quite sure how to update. It was set up by a web agency years ago, lives inside a CMS that requires a developer to change, and gets touched maybe once a year - if that. Students and parents who want to contact a specific tutor end up emailing a generic inbox instead.
The problem isn't that colleges don't care about their college staff directory. It's that updating it is harder than it should be. Every change requires either a developer, a CMS login nobody remembers, or a support ticket that sits in a queue for three weeks.
EmbedStaff removes that bottleneck entirely. Your admin team manages the directory from a simple dashboard. Staff update their own profiles. The website stays current - automatically.
Getting started
Embed your college staff directory in ten minutes. No developer needed.
Upload your existing staff spreadsheet - whatever format it's in. EmbedStaff maps your columns to the right fields automatically. Name, title, department, email, phone, bio - all mapped in one step. Hundreds of staff go live in under a minute.
Paste one script tag into your college website. It works on Squarespace, Wix, WordPress, Webflow, and anywhere else you can add a code block. The directory appears immediately. From that point on, you never touch the website to update staff - everything is managed from your dashboard.
Visitors search by name, department, or keyword. Department filters generate automatically from your data. If you have a "Health & Social Care" department in your spreadsheet, that becomes a filter option with zero setup.
Keeping it current
Staff manage their own details. Nothing goes live until you approve.
Share a form link with your staff. They submit or update their own name, title, department, bio, headshot, email, phone, and social links. Everything lands in your review queue - your admin team sees it before it touches the website.
Nothing goes live until you approve it. Approve in bulk or one by one. Staff take care of the data entry - you stay in control of what's published.
When someone leaves or a new tutor joins mid-term, it's a two-minute job from the dashboard. No website access required.
Features
Everything a college directory needs.
CSV import in under a minute
Upload your staff spreadsheet and go live fast. Column mapping handles whatever headers you already have - no reformatting needed.
Card grid with headshots
Students and visitors put a face to every tutor and staff member. Photos, name, title, department, and contact details on one card.
Staff-managed profiles
Tutors submit or update their own bio, photo, and contact details. Everything lands in your review queue - nothing goes live until you approve it.
Search & filter built in
Name search and department filters with zero configuration. Visitors find who they're looking for in seconds.
Privacy-Safe Mode
Hide personal phone numbers and email addresses from the public directory. Contact details stay in your dashboard - visitors just can't see them.
Works on any platform
Squarespace, Wix, WordPress, Webflow - one snippet works everywhere. No plugin, no developer, no IT ticket.
Pricing
Free for small colleges. $19/mo for everything else.
The free plan supports up to 15 staff members and never expires. No credit card, no trial period - a permanent free plan for smaller colleges that just need a basic directory up and running.
Most colleges fit comfortably on the Starter plan at $19/month - up to 75 staff, no EmbedStaff branding, CSV import, all three layouts, and email support. The same flat monthly rate whether you update once a year or every week.
Larger colleges with 300+ staff or multiple admin users can step up to Pro at $39/month. All paid plans include a 7-day free trial.
FAQ