Universities
A searchable university staff directory - faculty profiles, department pages, embedded on your website.
Custom fields, pre-filtered department embeds, and faculty self-submission. Live on your university website without an IT project.
The problem
University faculty directories are always out of date.
A typical university has dozens of departments, hundreds of academic and administrative staff, and a web team that is permanently stretched. Faculty pages get updated once a year if someone remembers - and half the time, the person responsible for updating them has left.
The result: prospective students land on a staff page with outdated names, broken email links, and academics who moved institutions two years ago. It looks unprofessional. It erodes trust. And fixing it requires either a developer or a CMS login that no one can find.
EmbedStaff was built to solve exactly this. A purpose-built university staff directory your comms or faculty affairs team can manage from a simple dashboard - no developer, no CMS, no IT ticket.
Faculty profiles
More than a name and title. Real academic profiles.
A faculty directory needs more than what a generic staff tool provides. Academics have research interests, office hours, qualifications, publications, lab pages, and Google Scholar profiles. EmbedStaff supports custom fields for all of it.
Add a research interests field, an office hours field, a publications link, a lab name - any field your listings need. Each field can appear on the card view, the detail view, or both. Toggle them on or off without touching any code.
Link and Button fields let you add clickable links directly to each profile - Google Scholar, booking calendars, lab pages, personal websites. Visitors click through without leaving your directory page.
Department pages
Show only the Engineering faculty on the Engineering page.
You don't always want to show the full university directory on every page. The Engineering department page should show only Engineering staff. The Law school page should show only Law faculty. The admissions page might show only key contacts.
EmbedStaff's pre-filtered embeds let you configure a filter - department, campus, role, or any group field - and generate a separate embed snippet for that view. Paste it on the relevant page and it shows only the matching staff. One directory, displayed differently across your entire website.
Every department page becomes its own staff directory without any extra admin. When you update a staff member's department in the dashboard, they appear and disappear from the right pages automatically.
Keeping it current
Faculty update their own profiles. You approve before it goes live.
Instead of chasing every academic for an updated bio or headshot, share a form link. Faculty submit or update their own details - name, title, department, bio, photo, research interests, office hours, social links. Everything lands in your review queue.
Nothing goes live until you approve it. Accept changes in bulk or review them individually. Your comms team maintains editorial control without doing all the data entry.
For large faculties with hundreds of academic staff, this alone saves weeks of admin time per year.
Brand & customisation
Looks like it was built by your web team.
EmbedStaff renders inside your page layout. Set your brand colours in the dashboard and the directory updates instantly. On Business plans and above, write your own CSS targeting the widget's class selectors for pixel-perfect control over every visual detail.
Branding is removed on Starter and above - visitors see a seamless directory that looks like an integral part of your university website. No "Powered by" badge. No third-party branding.
Three layouts: card grid for visual meet-the-team pages, compact list for large departments, and table view for formal academic rosters. Preview all three in a live iframe before going live.
Features
Everything a university directory needs.
Multiple directories per account
Run a faculty directory, an admin directory, and department pages - all from one account. Each embeds independently on its own page.
Custom fields for academic profiles
Add research interests, office hours, qualifications, publications, lab name - any field your faculty listings need. Toggle each field per layout.
Link & Button fields
Add Google Scholar profiles, lab pages, booking links, or office hour calendars to each listing. Visitors click through without leaving the directory.
Pre-filtered embeds
Embed only the Engineering faculty on the Engineering page. Only the Law school on the Law page. One directory, filtered differently per page.
Faculty self-submission
Share a form link. Academics submit or update their own bio, headshot, research interests, and links. Everything lands in your review queue - nothing goes live until approved.
Custom CSS
Write your own CSS targeting the widget's class selectors for pixel-perfect brand control. Matches your university brand guidelines exactly.
Table layout for large faculties
Structured columns and dense rows for large academic rosters. Better than a card grid when you have hundreds of staff to display.
Pricing
From a single department to the entire university.
The Business plan at $79/month covers up to 1,500 listings across 5 directories - enough for most mid-sized universities running per-faculty or per-department directories.
For larger institutions needing unlimited listings, unlimited directories, and white labeling, Enterprise at $199/month removes all limits. Custom pricing is available for university-wide rollouts.
All paid plans include a 7-day free trial. No credit card required to start.
FAQ